Privacy Policy

PRIVACY POLICY

Champions FA Cup

Last Updated: 24 March 2026

1. Introduction and Scope

This Privacy Policy explains how Champions FA Cup (“we”, “us”, “our”) collects, processes, stores, shares, and protects personal information in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA) and other applicable South African laws.

This policy applies to:

• The website: championsfacup.co.za
• Any associated digital platforms, registration systems, applications, and event portals
• All schools, clubs, academies, teams, players, parents, guardians, officials, volunteers, sponsors, and website visitors who interact with Champions FA Cup

For purposes of POPIA, Champions FA Cup acts as the Responsible Party in respect of personal information processed through its platforms and event operations.

2. Lawful Basis for Processing

We process personal information only where one or more of the following lawful grounds apply:

• The data subject (or parent/guardian, where applicable) has provided consent;
• Processing is necessary for the performance of a contract (e.g., event registration);
• Processing complies with a legal obligation;
• Processing protects a legitimate interest of the data subject;
• Processing is necessary for our legitimate operational interests, provided such interests are not overridden by the rights of the data subject.

All processing is conducted in a manner that is lawful, reasonable, and does not infringe the privacy rights of data subjects.

3. Personal Information We Collect

We may collect and process personal information when Users:

• Register for tournaments, leagues, camps, or events;
• Submit online forms;
• Subscribe to newsletters or communications;
• Participate in competitions;
• Contact us via email or support channels.

Personal information collected may include:

• Full names;
• Identity or passport numbers (where required for compliance);
• Email addresses;
• Telephone numbers;
• Residential or postal addresses;
• School, club, or academy affiliation;
• Player registration details
• Medical information relevant to participation (where voluntarily provided);
• Emergency contact details;
• Photographs and video recordings.

We collect only information that is adequate, relevant, and not excessive in relation to the purpose for which it is processed (data minimisation principle).

Failure to provide required personal information may limit participation in events or access to services.

4. Special Personal Information and Children’s Information

4.1 Processing of Children’s Information

Champions FA Cup processes personal information relating to minors strictly in accordance with POPIA, including Sections 11 and 34.

We process children’s information only:

• With prior, explicit consent from a parent or legal guardian;
• Where necessary for participation in events;
• Where otherwise permitted by law.

Consent mechanisms include signed registration forms or explicit opt-in confirmations. Implied consent is not relied upon.

4.2 Photographs, Video and Media Use

Images, match footage, and event recordings may be used for:

• Event administration;
• Competition reporting;
• Marketing and promotional materials;
• Social media and website publication.

Such use is limited to legitimate sporting and promotional purposes and will not be exploitative.

4.3 Withdrawal of Consent

Parents or guardians may withdraw consent at any time by written request. Withdrawal will not affect processing lawfully undertaken prior to receipt of the withdrawal.

5. Non-Personal Information

We may automatically collect non-personal information when Users interact with our website, including:

• Browser type;
• Device type;
• Operating system;
• Internet service provider;
• IP address;
• General geographic location;
• Website usage data.

This information is used for analytics, cybersecurity, performance monitoring, and service improvement.

6. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

• Enhance user experience;
• Analyse website traffic;
• Improve functionality;
• Maintain session security.

Users may configure their browser settings to refuse cookies. However, disabling cookies may affect certain website functionalities.

7. Purpose of Processing

We process personal information for the following purposes:

• Administering leagues, tournaments, and camps;
• Managing team and player registrations;
• Communicating fixtures, updates, and results;
• Ensuring safeguarding and compliance;
• Marketing and promoting Champions FA Cup events;
• Statistical reporting and analytics;
• Fulfilling contractual obligations.

Personal information will not be processed for purposes incompatible with those stated above.

8. Information Sharing and Disclosure

We do not sell personal information.

Personal information may be shared where necessary with:

• Match officials and event coordinators;
• Affiliated leagues or governing bodies;
• Medical personnel during events;
• IT service providers and registration platform operators;
• Payment processors;
• Legal or regulatory authorities where required by law.

All third-party operators processing personal information on our behalf are required to implement appropriate security safeguards and comply with POPIA.

9. Data Security

We implement reasonable technical and organisational measures to prevent:

• Loss of personal information;
• Unauthorised access;
• Disclosure;
• Alteration or destruction.

These safeguards include secure servers, password-protected systems, restricted administrative access, and encrypted communications where appropriate.

In the event of a data breach, affected data subjects and the Information Regulator will be notified as required by law.

10. Retention of Information

Personal information will be retained only for as long as:

• Necessary to fulfil the purpose for which it was collected;
• Required for legal, regulatory, or accounting purposes;
• Required for legitimate sporting record-keeping.

Thereafter, information will be securely deleted or anonymised.

11. Data Subject Rights

Under POPIA, data subjects have the right to:

• Access their personal information;
• Request correction or updating of inaccurate information;
• Request deletion where processing is no longer lawful;
• Object to processing on reasonable grounds;
• Withdraw consent (where processing is based on consent);
• Lodge a complaint with the Information Regulator of South Africa.

Requests must be submitted in writing to the contact details below.

12. Cross-Border Transfers

Where personal information is stored or processed outside South Africa (e.g., cloud hosting providers), such transfers will occur only where:

• The recipient is subject to laws providing adequate protection; or
• Appropriate contractual safeguards are in place; or
• The data subject has consented to the transfer.

13. Contact Details

All privacy-related enquiries, access requests, or complaints must be directed to:

Email: info@championsfacup.co.za

You may also lodge complaints with the Information Regulator (South Africa) where applicable.